Ergomat, while pursuing its goals of responsible business conduct, identifies four key areas of sustainable development, namely market, organization, environment, and society. Ergomat commits to managing its supply chain in the most sustainable and responsible manner possible. The details of these principles are described in the Supplier Code of Conduct.
The Objectives of Sustainable Procurement Policy are as follows:
From our suppliers, we expect the following:
This policy is accessible to all Ergomat employees, suppliers, and customers.
Ergomat is the leading global supplier of innovative ergonomic and safety products for the modern workplace.
Ergomat is part of the SP Group A/S, an innovative global supplier of a variety of plastic parts and industrial coatings. SP Group manufacturing processes include injection molding, vacuum forming, and extrusion in polyurethane, PVC and other plastics. SP Group has production facilities in Europe, North America, South America, and Asia, and is publicly traded on NASDAQ Nordic (SPG). Ergomat includes several entities such as Ergomat Inc., Ergomat Canada Inc., Ergomat A/S as well as Ergomat s.p. zoo, and all divisions aim to follow the Corporate Social Responsibility (CSR) policies and goals set forth by SP Group.
Ergomat's extensive catalog of molded and extruded safety products complements the SP Group corporate commitment to social responsibility by fostering a safe, productive workplace with the most sustainable product choices offered to the industrial marketplace. Ergomat contributes to the world by taking action to minimize its environmental footprint, to provide a safe, inclusive, and engaging working environment, to support the communities it operates in, and to follow trusted, transparent, and compliant business practices.
The CSR policy reflects our core values which are to create safety solutions for the benefit of both our customers, our own team, and the surrounding environment. This policy constitutes the framework for all our activities and is a reflection of our company as an involved and dedicated employer and business partner. Together with our suppliers, we will work on social and environmental improvements within our supply chain. Our Supplier’s Code of Conduct (SCoC) serves as the basis for positive development and improvements in our supply chain by means of dialogue and on-going working relationships, as well as monitoring yearly activities in order to adhere to these goals.
We are fully aware of our responsibilities; thus, we have given ourselves a strict set of ethical standards to guide us in our business practices. We expect all of our suppliers, including subcontractors and all companies who do business with any company or divisions of Ergomat, to adhere to the same ethical standards. For this purpose, Ergomat has produced this Supplier Code of Conduct (SCoC), which sets the minimum standards for doing business with any Ergomat entities.
Ergomat reserves the right to check compliance with the requirements of this SCoC, for example through self-assessments and audits either by Ergomat or a third party. The supplier shall strive for continuous improvement, such as setting measurable targets on the environment, working conditions or diversity, and reporting on progress for sustainability. In case a breach is identified, the supplier shall create an Incident Report and present a corrective action plan.
The terms and conditions set forth in this Supplier Code of Conduct reflect Ergomat’s values and commitment to its customers, the communities which we serve, and the protection of the environment. Therefore, any breach of these terms and conditions must be cured. Without prejudice to any other contractual remedies Ergomat may be entitled to, any failure to cure such a breach immediately causes Ergomat to consider ending the commercial relationship.
The supplier shall comply with all laws applicable to its business. The supplier shall support the principles of the United Nations Global Compact, the UN Universal Declaration of Human Rights, the UN Principles on Business and Human Rights, the OECD Guidelines for Multinational Enterprises as well as the 1998 International Labor Organization Declaration on Fundamental Principles and Rights at Work, In accordance with national laws and practice. This especially applies to human rights and fair labor practices.
The supplier shall not employ children under the legal age of employment in any country or local jurisdiction. The supplier shall apply a minimum working age of 14 years, even if local legislation permits younger children to be employed. Workers under the age of 18 shall only perform work in accordance with the legal requirements of their country of employment (with regards to working time and working conditions) and subject to any requirement regarding education or training.
The supplier shall not use any form of forced, bonded, compulsory labor or modern forms of slavery. All labor must be voluntary. Workers must be allowed to maintain control over their identification documents (such as passports, work permits or any other personal legal documents). The supplier shall ensure that workers do not pay fees or make any payment connected to obtaining employment throughout the hiring process and the employment period. The supplier shall be responsible for payment of all fees and expenses (such as licenses and levies) relating to workers, where legally required.
Punishment, mental and/or physical coercion as well as any other form of human trafficking are prohibited. Disciplinary policies and procedures shall be clearly defined and communicated to the workers.
The supplier shall comply with all applicable export control, sanctions and customs laws and regulations, Including Prohibitions & Restrictions ("Trade Laws"). The supplier ensures that the supplier, its beneficial owners, all its agents, and any other subcontractors used by the supplier are not listed on any applicable Denied Party sanctions lists.
Ergomat suppliers must recognize the rights of their employees to freedom of association and the right to bargain collectively.
If independent trade unions are either discouraged or not allowed in the area of operation, Ergomat suppliers must facilitate measures to enable employees to gather independently to discuss work-related matters and systems for designated spokespersons to negotiate with the management.
The supplier shall comply with applicable laws and regulations designed to combat money laundering activities. The supplier shall maintain financial records and reports according to applicable laws and regulations.
The supplier shall comply with applicable competition and anti-trust laws.
A conflict of interest is any personal or financial interest, any business or personal activity or relationship, prior or current employment, or any obligation that may interfere with the ability to objectively perform job duties and responsibilities or impair independence and objectivity. Such conflict-of-interest situations include critical relationships such as a relationship by blood or marriage, partnership, and participation or an investment in business partners or competitors. The supplier shall immediately disclose any actual or potential conflict of interest related to its activities with Ergomat.
The supplier shall comply with all applicable environmental laws, regulations and standards as well as implement an effective system to Identify and eliminate potential hazards to the environment.
We expect our suppliers to strive to support Ergomat’s environmental and climate protection commitments through the products and services they deliver, which should be done efficiently by taking the environmental impact into consideration.
The supplier shall comply with all applicable laws and resulting due diligence obligations with respect to the sourcing of minerals and materials from conflict affected regions and high-risk areas, which may contribute to human rights abuses, corruption, the financing of armed groups or similar negative effects.
Ergomat encourages suppliers to give back to their local communities and engage in initiatives and activities that reflect the UN Sustainable Development Goals.
The supplier shall be prepared for any disruptions of its business (such as natural disasters, terrorism, supply chain disruptions, communicable disease outbreaks such as epidemics or pandemics, information security Issues, and cyber-attacks). This preparedness Includes business continuity plans that protect both employees as well as the environment from the effects of possible serious disruptions that may arise within the domain of operations.
The supplier shall implement equivalent standards such as ethical standards to the ones laid out in this SCoC for their own suppliers, as part of fulfilling their contractual obligations.
The supplier shall comply with all applicable local laws and mandatory industry standards regarding working hours, including overtime, rest breaks and paid vacation.
The supplier shall compensate its workers in accordance with local minimum wage legislation and terms of applicable collective bargaining agreements as well as with industry standards, The supplier shall pay workers in a timely manner and clearly convey the basis on which workers are being paid (such as to receive employment documents in a language they understand). Deductions from wages as a disciplinary measure shall not be allowed, if not legally permitted.
The supplier shall promote an inclusive work environment that values the diversity of its employees.
The supplier shall be committed to equal opportunities and not discriminate or tolerate discrimination or harassment with respect to gender, ethnic and national origin, race, color, religion, age, disability, sexual orientation and identity, or any other characteristic protected by law.
As a global leader of health & safety solutions, we expect our suppliers to strive to implement the standards of occupational health and safety at a high level by applying a health and safety management approach appropriate for the business.
The supplier shall comply with applicable occupational health and safety regulations and provide a work environment that is safe and conducive to good health such as drinking water, in order to preserve the safety and health of employees, safeguard third parties and prevent accidents, injuries and work-related illnesses. This Includes regular workplace risk assessments and the implementation of adequate hazard control and precautionary measures, including the provision of appropriate Personal Protective Equipment (PPE). Employees are to be adequately educated and trained in health and safety Issues in a language they understand.
The supplier shall adhere to applicable data protection laws, including security of personal data, as well as to respective regulations, in particular with regard to personal data of customers, consumers, employees, and shareholders. The supplier shall comply with all said requirements when personal data is collected, recorded, hosted, processed, transmitted, used, or erased.
The information security requirements applicable to suppliers with regards to any data entrusted to their control during and after their engagement with ERGOMAT are based on international standards, such as the Code of Practice for Information Security Management. Suppliers should take account of the need to protect the confidentiality, integrity, and availability of information. At all times the required level of information security and control to be ensured by suppliers must be commensurate with the sensitivity, value, and criticality of the information being processed throughout the lifecycle of the information.
The supplier shall safeguard and make only appropriate use of confidential information. The supplier shall comply with any contractual requirements on data protection and information security and shall not disclose any information that is not known to the public.
The supplier shall comply with all applicable national and international anti-corruption laws and regulations. The supplier shall not (neither directly nor indirectly) offer, provide, or accept anything of value to improperly Influence an official act or to secure an improper advantage in order to obtain or retain business. This includes so-called facilitation payments or other benefits provided to public officials for routine non-discretionary actions.
All Suppliers are required to act and interact with respect and in good faith with employees of Ergomat.
Suppliers are to exercise due care in the use of property and equipment entrusted to them, as if the property is their own. When using property or materials that carry the Ergomat trademark or brand, all suppliers shall exercise particular care as any of their actions or activities may be associated with Ergomat. Any unauthorized use of branded or trademarked materials or equipment is to be avoided. It is considered a misuse of Ergomat branded or trademarked materials and equipment if even an appearance of impropriety can be inferred.
ERGOMAT encourages anyone who wishes to report any violations from what is outlined in this SCoC to write an email to firstname.lastname@example.org
In case you wish to report suspected breaches of law, you can contact the Ergomat’s Compliance Management Team by sending an email to: email@example.com
The supplier shall feel encouraged to proactively approach Ergomat with innovative ideas which contribute to further social, economic, or environmental improvement. Ergomat values the open exchange of new ideas and is willing to explore new opportunities jointly with suppliers.